Job Title: Office Coordinator
Location: Houston, Texas (onsite)
Position Summary:
The primary focus of this position is to ensure the smooth operation of daily office functions by managing administrative tasks, coordinating office activities, and providing support to staff and management. The ideal candidate should have strong organizational and communication skills, proficiency in office software, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
Office Coordinators’ essential functions include, though are not limited to:
- Managing facility access and maintenance requests to ensure timely resolution.
- Overseeing supply order management, including stocking and maintaining office and break area supplies.
- Monitoring and maintaining office equipment, such as printers, phones, kitchen appliances, etc.
- Monitoring the reception area, including handling phone calls, deliveries, mail, greeting guests and resolving information requests.
- Scheduling conferences, meetings, and lunches as needed.
- Coordinating travel reservations including flights, hotels, rental vehicles, ride share services, and confirmations for staff and executive management. • Maintaining cleanliness and organization of common areas.
- Ensuring compliance with office policies and procedures in line with designated responsibilities.
- Assisting with coordinating company-sponsored special events, such as company-wide holiday lunches, training, employee engagement events, etc.
- Assisting with the creation of presentations, company notices, memos, marketing materials, and employee engagement material.
- Handling office space coordination, including maintaining employee seating charts and creating/updating cubicle labels.
- Evaluate office production and devise new forms to improve efficiency of workflow when applicable.
Qualifications:
- High school diploma or equivalent combined with a minimum 3 years of experience in an administrative support role
- Associate’s degree preferred
- Previous experience in office administration, facilities management, marketing, customer service or a similar role.
- Proficiency with office software (e.g., Microsoft Office Suite).
- Experience managing office supplies, equipment, and vendor coordination.
- Fluent in written and verbal English. Other languages are assets.
- A valid driver’s license
